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Clarification Needed for Annual and Encounter for Adoption Services

Good Morning,

A patient came in for an annual visit and stated that she also needs paperwork completed to finalize an adoption. I am a bit confused on how to code this encounter for the following reasons: the sole purpose of the visit is to have a yearly physical and (2) have paperwork completed for adoption services (which is a mandated service). I chose Z00.00 for the primary code and Z02.82 for the secondary code and I did not append mod-32 to the 99396 since the progress note reads:

CC: Physical/Adoption paperwork

HPI: 33 year old female presents with c/o Annual physical exam. Feels well. She is finalizing an adoption next week. She denies sadness and is motivated. She has no special concerns. She is not on OCPs and has been married for 5 yrs.

I need to know if I am supposed to append the mod for a mandated service since the service was included in the encounter and if Z02.82 is appropriate for an adult who is seeking to adopt.

Your help is appreciated!

Thanks,
Trenisha- Future Certified Coder:confused:

Medical Billing and Coding Forum

Clarification on cardiac diagnostic testing

I am having a discussion with someone about the billing of diagnostic cardiac testing such as Echos, Stress tests, etc…
When it comes to observation/IP patients do you bill the date the test is actually done or the date the physician gets around to signing the chart? Help would be appreciated on this!
Thanks,
Laura

Medical Billing and Coding Forum

RFA Coding Clarification

Can someone please tell me how many levels they would code on this scenario? I coded 64635 RT 64636 RTx3 But Humana has sent a request to recoup money saying we should’ve only billed for 2 additional levels. We are also currently battling with them on a similar scenario where we did 3 levels and they are saying we should’ve only billed for 2 (L3,L4,L5 fully denervating L4-5, L5-S1, partially L3-4). I feel like this is the beginning of a long list of take backs, if I am coding it wrong I need to nip it ASAP! Thanks in advance for any responses!

TITLE OF PROCEDURE: Radiofrequency Denervation of the Medial Branch (and primary dorsal ramus) Nerves under fluoroscopic guidance

NERVES TREATED: Medial branches *L2, L3, L4, L5

Providing full denervation of the L3-4, L45 and L5S1 facet joints and partial denervation of the L2-3 facet joint

The appropriate level of the lumbar spine was identified under fluoroscopy. 3 ml of lidocaine 1% was injected in the subcutaneous tissue to provide superficial anesthesia per level. Following this, a 100 millimeter, 18 gauge, curved radiofrequency needle with a 10 mm active tip was guided to the target point at the medial border of the transverse process or sacral ala and the junction with the superior articular process under AP, oblique and lateral fluoroscopic projections. Motor stimulation at 2 Hz was performed with no evidence of distal muscle contraction at each level, but excellent multifidus contraction at <2 volts. Prior to lesioning 1 mL of 2% lidocaine at each level. A final lateral fluoroscopic image was obtained to confirm that the needles remained in the same position before lesioning. The patient then received one 90 second lesioning cycle at 80 degrees centigrade at each level. A second RF cycle was performed with slight rotation of the probes after positioning was confirmed with fluoroscopy again. The probe was then allowed to cool prior to withdrawing. 2ml of 2% lidocaine was then injected as the needle was withdrawn to cool the needle and provide deep and superficial anesthesia. The surgical site preparation was washed off of the patient. Band-Aids were applied if needed. The patient was brought to the recovery area. The patient did very well and the procedure results were discussed. Standard discharge instructions were given to the patient. The patient knows how to contact the clinic should they have any questions or problems.

Medical Billing and Coding Forum

UTI & Hematuria clarification

Was hoping to get some clarification on a couple scenarios.

I’m with a Urology group and trying to code these notes correctly when, say, a patient comes in for a follow up on their UTI. They had it a week ago, was put on some antibiotics, done with the antibiotics and shows no UTI on this date of service, but a UTI was the reason for the visit. Would you still code N39.0 for UTI? Or change it to history? And for the UA lab, the reason is UTI N39.0, would you code it UTI or when no findings on the UA, do history?

With Hematuria….what if patient had it a couple days ago, before this visit, well, today he happens to not have any and none on the UA, for the office visit would you still do the active Hematuria code since that’s why the patient is being seen? Or History of Hematuria since none on the UA today? Then there’s the N02.9 idiopathic. Originally I went to intermittent, it directs me to idiopathic. I was wondering about that code possibly.

I appreciate any thoughts and guidance!!

Medical Billing and Coding Forum

UTI & Hematuria clarification

Was hoping to get some clarification on a couple scenarios.

I’m with a Urology group and trying to code these notes correctly when, say, a patient comes in for a follow up on their UTI. They had it a week ago, was put on some antibiotics, done with the antibiotics and shows no UTI on this date of service, but a UTI was the reason for the visit. Would you still code N39.0 for UTI? Or change it to history? And for the UA lab, the reason is UTI N39.0, would you code it UTI or when no findings on the UA, do history?

With Hematuria….what if patient had it a couple days ago, before this visit, well, today he happens to not have any and none on the UA, for the office visit would you still do the active Hematuria code since that’s why the patient is being seen? Or History of Hematuria since none on the UA today? Then there’s the N02.9 idiopathic. Originally I went to intermittent, it directs me to idiopathic. I was wondering about that code possibly.

I appreciate any thoughts and guidance!!

Medical Billing and Coding Forum

CPT Code clarification

When we are transferring a patient from one provider to another, I am fully aware that another evaluation can not be billed (90792) but can the provider bill for a 99203/99204/99205 depending on the amount of time spent with the patient as the patient is new to the provider even though they are not new to the practice? This is a billing question from a mental health provider. Thank You.

Medical Billing and Coding Forum

90847 Family Psychotherapy–Need clarification

The facility that I do billing for has a particular psychiatrist who bills 90847 quite frequently.

I mostly see this when the patient is a minor and the mother/father is present during the visit who help provide history, medication or behavioral updates (example: "Mother reports increased irritability), etc. The psychiatrist also lists a review of systems, a mental status exam, history and plan in her notes.

To me, it would seem more appropriate to bill an E&M code rather than 90847 only. Thoughts? I’m getting really frustrated with this as not a lot of insurances will cover 90847/46. When I think of psychotherapy, I was told this is more "talk therapy" where the psychiatrist discusses coping mechanisms etc.

Note: These visits are done in a partial hospitalization setting

Medical Billing and Coding Forum